Meeting / Study Room Reservations

The Westminster Public Library welcomes the public to reserve its spaces for programs, meetings, or study on a first-come, first-served basis when such use does not conflict with Library-sponsored programs and services. The Library makes these spaces available on equitable terms to all persons and groups, regardless of opinion or affiliation. Granting the use of its facilities does not imply approval by the Library of the group's meeting or the ideas presented at the meeting.

• Individuals/groups must abide by the Library's standards of acceptable behavior.
• Rooms are not available for private social events such as birthday parties or wedding receptions.
• No alcohol consumption is permitted in meeting or study rooms.
• Individuals/groups are responsible for any damage to library meeting/study room property and a/v equipment.
• The Library cannot store or monitor any group's equipment, personal effects, etc., and is not responsible for materials or equipment left in the library by users.
• The Library may not be identified as a co-sponsor of the meeting without prior approval.
• The Library retains the right to cancel a reservation and will make every effort to accommodate the group/individual.
• Groups or individuals that have reserved a room must not display signage, tents, merchandise, or furnishings outside of the space or outside the building unless given permission by library staff.
• The Library cannot guarantee privacy for any meeting. Staff reserve the right to enter the room at any time.
• The Library is not responsible for registering participants for non-Library events.
• The Library reserves the right to revoke room privileges based on violation of terms of use.

• Room fees are due on the day of the meeting, prior to start of meeting. Fees to be paid at College Hill 1st Floor Circulation Desk or Irving Street Circulation Desk. Unpaid balances will revoke reservation privileges.
• Groups may book a maximum of six reservations within a 90-day period.
• Groups may book 90 days out. Please note: The booking window operates on a 24-hour clock. If you are booking 90 days out, you will not be able to make a booking any earlier or later than the current time of day. For example, if on day 90 you want to book a room for 9:30 am to 1 pm, you will need to wait until after 1 pm to make the reservation. Before that, the room will display as unavailable.
• Reservations should include set up and take down time.
• Every effort will be made to accommodate a room setup request, but it cannot be guaranteed.
• The Library retains the right to cancel a reservation and will make every effort to accommodate the group/individual.
• Meetings may begin 30 minutes after the library opens and must end 30 minutes prior to closing. There is no access to the library before or after posted hours of operation.

• Study rooms can be booked for one- or two-hour blocks for up to four hours per day.
• Reservations can be made up to two weeks in advance
• If an individual does not show up within 15 minutes of reservation start time a reservation may be cancelled, and the room given to someone else.
• Reservations begin 30 minutes after the library opens and end 30 minutes prior to closing
• A library card is not required for use. A full name and a valid email address will be needed to book a room.
• Short-term use of an empty study room may be acceptable, but reservations take priority.
• The Library is not responsible for items left unattended in study rooms. Unattended items may be moved to lost and found.

• Programming Policy
• Standards of Acceptable Behavior
• Unattended Child Policy